Royal Temple Yacht Club

Effective Date: 12^th May 2025

1. Who We Are

Royal Temple Yacht Club
6 Westcliff Mansions, Ramsgate CT11 9HY
Email: Honsec@rtyc.com
Phone: +44 1843 591766
Data Controller: Royal Temple Yacht Club

2. Information We Collect

We may collect and process the following personal data:
– Personal identification information – Name, email address, postal address, phone number, date of birth, membership ID
– Payment information – If you pay for events, memberships, or merchandise online
– Technical data – IP address, browser type, operating system, and browsing behaviour on our website
– Profile data – Preferences, event participation history, member status
– Communication data – Emails, enquiries, or other communications with us

3. How We Use Your Information

We use your personal data for the following purposes:
– To manage your membership and event registrations
– To process payments and send receipts or invoices
– To communicate important club updates, newsletters, and event reminders
– To respond to your enquiries and provide support
– To improve our website and services
– To comply with legal or regulatory obligations

4. Legal Basis for Processing

We rely on the following lawful bases for processing your personal data:
– Consent – Where you have given us explicit permission (e.g., to receive newsletters)
– Contract – Where processing is necessary for a membership or event agreement
– Legal obligation – For recordkeeping, tax, or compliance with UK laws
– Legitimate interests – To operate and improve the club and its services

5. Sharing Your Information

We do not sell your personal data. We may share your information with:
– Trusted service providers who assist with website hosting, email communication, or payment processing (e.g., Stripe, PayPal)
– Legal or regulatory authorities if required
– Event partners or sponsors, only when necessary and with your consent

6. Data Security

We use appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access, including:
– SSL encryption for our website
– Secure password protocols and data access controls
– Regular data backups and system monitoring

7. Data Retention

We retain personal data only as long as necessary for the purposes outlined above, and in accordance with legal and accounting requirements. You may request deletion of your data at any time, subject to certain conditions.

8. Your Rights

Under the UK GDPR, you have the right to:
– Access the personal data we hold about you
– Request correction of inaccurate or incomplete data
– Request deletion of your data (right to be forgotten)
– Object to or restrict processing
– Request data portability
– Withdraw consent at any time
To exercise your rights, contact us at: honsec@rtyc.com

9. Cookies

We use cookies and similar technologies on our website to enhance user experience and analyse website usage.

10. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices of third-party websites and encourage you to read their privacy policies.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified by email.

Contact Us

If you have any questions about this Privacy Policy or your personal data, please contact:

Royal Temple Yacht Club
Email: Honsec@rtyc.com
Phone: +44 1843 591766
Address: 6 Westcliff Mansions, Ramsgate CT11 9HY